Create a Teams Meeting from Microsoft Outlook
From the Microsoft Outlook Desktop App:
1. Open the Microsoft Outlook App.
2. Click on the Calendar icon from the left side bar,
3. Click on the drop-down arrow next to the Teams Meeting icon and select Schedule Meeting.
4. Add a title for your meeting and then click on Required or Optional to add required and/or optional attendees for the meeting.
5. Type a name into the search field. Once the staff member's name auto populates below, click on either the Required or the Optional button at the bottom of that screen.
6. The name of the attendee is listed next to either Required or Optional. Repeat for any additional attendees and then click OK.
7. Select the date and time for the meeting.
To learn more on how to use the Scheduling Assistant to help schedule a meeting around staff members' availability, please click this link: https://support.sau19.org/help/en-us/62-microsoft-outlook/139-using-the-scheduling-assistant-in-outlook-to-schedule-meetings-with-others.
8. Add any other information you want to add in the email message section. Do not delete the Team Meeting link information from this area.
9. Click Send to send the meeting invite. If you are sending the meeting link to participants outside of the district, you can copy and paste the Microsoft Teams Meeting link information from the message section of the meeting invite and send that via email or add their email as an attendee.
You have now created your Teams Meeting from the Outlook Calendar.
From the Outlook Online App:
1. Open the Microsoft Outlook online app: https://www.microsoft365.com/apps.
2. Click on the Calendar icon from the left side bar from Outlook in Microsoft 365 online.
3. Click on the date you want to schedule a Teams Meeting on.
4. Add a title for your Teams meeting.
5. Begin typing a name into the Required attendees field and once it auto populates, click on the name. Repeat for any required attendees.
6. Click the participants icon on the right-hand side and select Add optional attendees to get a field to add any optional attendees.
7. Begin typing a name into the Optional attendees field and once it auto populates, click on the name. Repeat for any optional attendees.
8. Select the time for the meeting by clicking on the time field and then selecting the desired time. You can manually adjust the time by clicking into the time boxes and typing the desired time as well.
To learn more on how to use the Scheduling Assistant to help schedule a meeting around staff members' availability, please click this link: https://support.sau19.org/help/en-us/62-microsoft-outlook/139-using-the-scheduling-assistant-in-outlook-to-schedule-meetings-with-others.
9. Toggle ON Teams meeting. Then add any additional information about the meeting into the text field.
Please Note: You will not see the information for the Teams meeting in the text box yet.
10. Click Send to send the meeting invite. If you are sending the meeting link to participants outside of the district, you can enter their email into the attendees field or after you have sent the meeting invite, you can double-click on the event from your Calendar and then you will see the Teams meeting information that you can copy and paste via email.
You have now created your Teams Meeting from the Outlook Calendar on Microsoft 365 online.
Create a Teams Meeting from the Outlook App Tutorial Video
To watch a short tutorial video on creating a Teams Meeting from the Microsoft Outlook app, please click this link: