Microsoft To Do is a user-friendly app designed to help you manage tasks more efficiently. Not only can you create your own to-do lists, but you can also seamlessly incorporate flagged emails from Outlook and assigned tasks from Planner into one centralized location.
*Please Note: Microsoft To Do is available in both the online web version and in the Desktop App for staff using Windows 11. The online version has some known duplication errors and therefore the Desktop App is recommended.
*If you are on a device that is using Windows 10, the Desktop App is not available, but you can access the online version.
To use the Microsoft To Do Desktop App, please follow these directions:
Creating a List and Adding Tasks
1. Click on the Windows icon in your taskbar.
2. Type "Microsoft To Do" into the search bar and then click on the Microsoft To Do App once it appears.
3. Create a new list by selecting + New List in your list menu. This will create an untitled list that you can rename.
4. Click on Untitled List and type in a name for your list.
5. Click on Add a task to add an item to the list.
6. Type in a name for the task.
7. To give the task a Due Date, click the Calendar icon and then select a date option.
8. To set a Reminder for the task, click the alarm icon and select a reminder option.
9. To mark a task as important, click on the star icon to the right of the task. The task will now also appear in the Important tab.
10. You can change any of the details for the task and the options will appear in the right side bar. You can also add notes and files to tasks.
11. To rename, share, print, email, pin, duplicate, or delete a list, right-click on the list and select and option from the menu.
12. Right-click on a task from within a list to change various settings for the task.
Sharing Lists
1. To share the to do list, click on the share icon and then click Add list members.
2. You can either add specific people to the list or copy a link that can be shared in SharePoint, email, and other communications.
Assigning Tasks
Once you have added people to your List, you will be able to assign tasks to them.
1. Click on a task you want to assign and in the right side bar, click Assign to.
2. Select the person to assign the task to and it will assign it to that person.
Marking Tasks as Completed
To mark a task completed, click the circle to the left of the task. If will now display as completed.