Adding an Email Signature

    Outlook users can create an email signature that can be added automatically to all outgoing messages. Multiple signatures can be set up, allowing the user to switch between the signatures. To set up an email signature, please follow these directions:


    Outlook Desktop App

    1. Select File from the navigation menu at the top and select Options from the menu.

          


    2. Click on Mail from the left side bar and then in the Compose messages section, click Signatures.


    3. Click New.


    4. Enter a name for your signature and then click OK.


    5. If this is your first signature, you can begin creating the signature, if you have multiple signatures, you will have to click on the name of the signature from the Select signature to edit list. Create your signature in the Edit signature text field. 

    6. Under Choose default signature, choose the default for New messages and Replies/forwards then click Save. If you only have one signature set up, it will automatically default to this signature.


    7. When you are done editing your signatures, click OK.


    Outlook Online App

    1. Click on the Settings gear in the top right-hand side of the page, near your profile icon.



    2. Click on Account and then select Signatures.



    3. Under the Signatures section, click Add signature.


    4. Add a name for your signature where it says Add a signature name. This can be something like main, internal, external, etc..



    5. Create your signature in the signature text field. This typically includes a closing such as sincerely, warmly, with regards, etc., along with your name, role, and school.



    6. If you have a personal bookings page (Book with Me) and you want a link to this Bookings page included in your signature, then click the box next to Include a link to my bookings page in my signature. Check the Set default for new messages if you want your signature to automatically be attached to new messages. Check the Set default for replies and forwards if you want your signature to automatically be applied to any email replies and forwarded messages. If you only have one signature set up, it will automatically default to this signature.


    7. Click Save.

    Published