Using the Microsoft Teams Chat

    SAU #19 staff and students can utilize the chat feature when actively in a Microsoft Teams Meeting to share ideas, ask questions, engage in discussions, send attachments, etc. Staff can also utilize this feature before and after the meeting. To use the chat feature, please follow these directions:


    Utilizing Chat When in an Active Microsoft Meeting

    1. Once in a Microsoft Teams Meeting, click on Chat.


    2. When the chat screen opens, type your message into the text field.


    3. Click Send (paper airplane icon) to send the message.


    4. To attach and send files, click on the + icon and then click Attach file. Choose a file or files to attach. Then click on Send.

    Choose a file or files to attach. Then click on Send.
    Any files you attach and send during a Teams Meeting will save in the Teams app to access at a later date.

    Utilizing Chat When Not in an Active Microsoft Teams Meeting

    The Microsoft Teams app also has a chat feature that SAU 19 staff members can use when not actively in a Teams Meeting. This can be utilized to continue a conversation started in a Teams Meeting or to have a professional conversation with a SAU 19 employees outside of a Teams Meeting. To use the chat feature in the Teams app, please follow these directions:


    1. Open the Microsoft Teams app.


    2. Click on the Chat icon.


    3. You will see records of any Teams Meetings you have had. If you want to continue a conversation from a past meeting, click on the meeting and then enter any message in the text field. You can also attach files by clicking on the + icon, clicking Attach file, and choosing any file or files to attach.

    4. Click Send once your message is complete.

    Accessing Information from a Microsoft Teams Meeting 

    Once a Teams Meeting has ended, you can access any chats, files share, meeting whiteboards, attendance data, and recordings shared in the Microsoft Teams Meeting app. This applies to any SAU 19 initiated meetings. You would also have needed to be logged in when attending the meeting to access this information. To access information from a Teams Meeting, please follow these directions: 


    1. Open the Microsoft Teams app.


    2. Click on the Chat icon.


    3. You will see records of any Teams Meetings you have had. Click on the meeting you want to access information for.

    4. On the default screen you can see any messages sent in the chat.

    If you were the organizer of the event, you will also be able to download the attendance record from here.

    5. To access files, meeting notes, recordings, or meeting whiteboards, click on the corresponding tab from the top menu. 

    You can now view and/or download the information needed.


    Published