Adjusting Your Video and Audio Settings

    Turning Your Camera ON/OFF

    You can turn your camera ON or OFF when joining a meeting, as well as while you are actively in a meeting. To turn your camera ON/OFF, click on the camera icon to choose whether your camera is ON or OFF. If it has a line drawn diagonally across the camera icon then your camera is OFF. If there is no line present, then your camera is ON.

    When joining a meeting:

    While actively in a meeting:
    If you are turning on your camera, you will be able to change your background. Once you click the camera icon you will see your camera 'Private preview' and some options under 'Background'. Choose the background you want to see behind you by clicking on it.

    Muting/Unmuting Your Microphone

    You can mute/unmute your microphone when joining a meeting, as well as while you are actively in a meeting. To mute/unmute your microphone, click on the microphone icon to choose whether you are muted or not. If it has a line drawn diagonally across the microphone icon then you are muted. If there is no line present, then your microphone is on.

    When joining a meeting:

    While actively in a meeting:


    Muting Other Participants' Microphones (if you are the organizer of the meeting)

    The organizer can mute/unmute any participant's microphone during a meeting. To do this, please follow these directions:

    1. Click on 'People' from the menu.


    2. Click on the three dots to the right of the participant's name.

    3. Choose 'Mute participant' from the drop-down menu to mute the participant (they will be able to unmute when needed by clicking on their microphone icon). Choose 'Disable mic' to permanently mute the participant (they will not be able to unmute unless you click on 'Allow mic'. 

       


    Disable Microphones for All Attendees (if you are the organizer of the meeting)

    The organizer can disable all participants' microphones during a meeting. Participants will not be able to unmute. To do this, please follow these directions:

    1. Click on 'People' from the menu.

    2. Click on the three dots to the right of the word 'Participants'.

    3. Choose 'Disable mic for attendees'.

    4. Click 'Disable mics'.
    The participants' microphones are now disabled.
     

    Enable Microphones for All Attendees After They Have Been Disabled (if you are the organizer of the meeting)

    The organizer can enable all participants' microphones during a meeting, after they have been disabled. Participants will be able to unmute once the presenter has allowed mics again. To do this, please follow these directions:

    1. Click on 'People' from the top menu.


    2. Click on the three dots to the right of the word 'Participants'.

    3. Choose 'Allow mic for attendees'.

    4. Click 'Allow mics'.
    The participants will now be able to mute/unmute their own microphones.

    Change the Audio Settings

    Participants can change their audio settings during a Teams Meeting. To do this, please follow these directions:

    1. Click on the 3 dots above 'More' from the top menu.

    2.  Select 'Settings' from the drop-down menu.
    3. Click on 'Device Settings'.
    4. Click on the drop-down arrows next to 'Audio devices' and/or 'Speaker' to change select the audio device and speaker you want to use.
     
    Your audio settings have now been changed.

    Change the view of Participants in the Meeting.

    The organizer can change the way participants are viewed in a Teams meeting. To do this, please follow these directions:

    1. Click on 'View'.


    2. From the drop-down menu, choose from 'Gallery', 'Large Gallery', or 'Together Mode'.


    • Gallery view - This is the default view when joining a meeting on desktop or mobile.

    • Large gallery view - This will show up to 49 participants, in a 7x7 arrangement. This option is available when at least ten people have their cameras turned on. 

      Note: Large gallery view is currently not available in Microsoft Teams (free) for Windows 11.

    • Together mode   - This layout gives your call the feel of everyone working together in a virtual space. Together mode is available when there are at least five people in the meeting. When you use 'Together Mode', you can select the background view for the participants by clicking on the scene you want and then click 'Apply'.

    Published